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Project management – project planning, monitoring and implementation, SMART concept

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Training process

Training needs analysis

If you have specific requirements regarding the training programme, we will carry out a training needs analysis for you. This will guide us on which aspects of the programme should receive greater emphasis, so that the training programme meets your specific needs.

What will you gain?

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Clear project kickoff - You will learn how to define project goals, scope, and expected outcomes precisely, so you can structure work faster and avoid confusion right from the very beginning.

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Better stakeholder management - You will learn how to identify stakeholders, assess their influence, and work effectively with sponsors and teams, helping you reduce resistance and build support for the project.

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Effective scope planning - You will practice defining project scope and building a work breakdown structure, so you can split work into clear stages, assign responsibility, and track progress more easily.

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Realistic schedule and budget - You will learn how to build a project schedule with a Gantt chart and estimate the budget, allowing you to prepare a plan that is realistic, defendable, and easier to deliver.

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Risk under control - You will learn how to identify, assess, and value project risks, and how to create a risk mitigation plan, so you can react earlier and reduce the impact of potential problems.

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Efficient communication - You will develop a practical way to deliver the right information to the right people at the right time, improving teamwork and reducing errors caused by poor communication.

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Stronger team leadership - You will better understand the roles of sponsor, leader, and team, as well as the rules of working in traditional and virtual teams, making cooperation easier to organize and lead.

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Confident project closure - You will learn how to monitor implementation, measure progress, evaluate results, and close a project properly, so you can capture lessons learned and improve future initiatives.

Training programme

1. Training commencement

  • identification of participants' needs/expectations,
  • presentation of the objectives and scope of the training.

2. Introduction to project management

  • the essence of project thinking,
  • what is a project and what distinguishes it from other undertakings?
  • the project life cycle.

3. Projects in the organization

  • projects and the organization's business goals,
  • criteria for selecting projects for implementation,
  • projects and the company's structure,
  • basic roles in a project – sponsor, leader and team,
  • is one approach good for everything? A few words about project management methodologies.

4. Project Initiation

  • commencement of the project initiation phase,
  • stakeholders and project sponsors; stakeholder analysis methods; Stakeholder Analysis Sheet,
  • Project Charter – Project Charter,
  • closure of the project initiation phase.

5. Planning in the project – scope, resources, time, budget

  • product and requirements regarding the product,
  • project scope,
  • work resources in the project – basics of team building in the project; traditional and virtual teams,
  • Work Breakdown Structure – Work Breakdown Structure,
  • project schedule planning; Gantt Chart,
  • project budget and methods of estimating it.

6. Risk management in the project

  • risk and uncertainty,
  • sources of risk in the project,
  • risk identification in the project,
  • risk management strategies in the project – Risk Minimization Plan,
  • risk valuation in the project.

7. Effective communication in the project

  • the role of communication in the project,
  • the right information for the right person, through the right channel, at the right time,
  • assessment of communication effectiveness in the project,
  • Communication Plan Sheet.

8. Monitoring and control of project implementation, evaluation and project closure

  • monitoring, control and evaluation – meaning of the terms,
  • principles of monitoring and control in the project,
  • measuring progress in the project.

9. Evaluation and closure of the project

  • project evaluation – implementation vs. assumptions,
  • summary and closure of the project.

10. Training summary, training evaluation, conclusion

What are the prerequisites for participating in the training?

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Basic organizational awareness - You should understand how a company or institution operates, how day-to-day work is organized, and how teams cooperate, so you can apply project tools in a practical way.

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Teamwork experience - You should have experience working with other people on shared tasks, because the training relies on examples involving roles, responsibilities, and project communication.

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Task planning skills - You should be able to organize tasks and set basic priorities and deadlines, so you can work effectively with topics such as scheduling, scope, and project budgeting.

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Readiness to analyze issues - You should be ready to analyze project situations, draw conclusions, and discuss possible solutions, because the training covers risk, monitoring, and evaluation activities.