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ChatGPT and Copilot in daily work – comparative workshop

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Training process

Training needs analysis

If you have specific requirements regarding the training programme, we will carry out a training needs analysis for you. This will guide us on which aspects of the programme should receive greater emphasis, so that the training programme meets your specific needs.

What will you gain?

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Smarter tool selection - You will learn when to use ChatGPT and when Copilot is the better fit, based on the task, budget, work environment and expected result, instead of relying on trial and error.

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Better business writing - You will practice creating emails, letters and reports in both tools, so you can produce clearer, more consistent and purpose-driven content faster in your everyday office work.

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Faster content analysis - You will learn how to use AI to summarize documents, structure information and extract key conclusions, helping you handle large volumes of materials and data more efficiently.

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More effective prompting - You will see how to write prompts for ChatGPT and Copilot that lead to more precise answers, better language style and fewer corrections when generating content or working with analysis.

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Hands-on Microsoft 365 use - You will learn how to use Copilot in Word, Excel, Outlook, Teams and PowerPoint to automate routine tasks, save time and make better use of the data your company already has.

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Stronger meeting summaries - You will practice turning meetings into clear summaries, notes and action points with AI, helping you organize post-meeting information faster and share it more effectively with your team.

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Lower risk and fewer mistakes - You will understand the limits of both tools, safe data-handling rules and the key compliance issues linked to GDPR and the AI Act, so you can avoid costly mistakes in AI adoption.

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Implementation roadmap - You will get practical guidance on matching ChatGPT and Copilot to HR, marketing, sales and administration, while assessing licensing, costs and the right rollout model for your company.

Training programme

1. Introduction to working with AI in an office environment

  • how ChatGPT differs from Microsoft Copilot,
  • when to use ChatGPT and when to use Copilot,
  • limitations, risks and good practices for working with AI,
  • rules for safely entering data and protecting company information.

2. Basics of effective prompting

  • how to formulate commands to obtain better responses,
  • the role of context, purpose, format and examples,
  • comparison of the same prompts in ChatGPT and Copilot,
  • the most common user mistakes.

3. Creating and editing content

  • preparing emails, notes, announcements and summaries,
  • changing the style of expression: formal, simple, expert, sales,
  • shortening, expanding and simplifying texts,
  • comparison of the quality of ChatGPT and Copilot responses.

4. Working with documents

  • analysis of documents, regulations, offers and reports,
  • summarizing long content,
  • extracting key information and tasks,
  • preparing questions for the document,
  • differences between working with a file in ChatGPT and Copilot in Microsoft 365.

5. AI in Outlook, Teams and daily communication

  • preparing responses to messages,
  • summarizing correspondence and meetings,
  • creating task lists after meetings,
  • organizing information and follow-ups.

6. AI in Word, Excel and PowerPoint

  • creating document drafts in Word,
  • analysis of tables and data in Excel,
  • generating conclusions and comments on data,
  • preparing the presentation structure,
  • comparison of the capabilities of Copilot and ChatGPT in working with Office files.

7. Automation of repetitive tasks

  • creating prompt templates for daily work,
  • automation of responses, analyses and summaries,
  • generating checklists, procedures and instructions,
  • using AI for planning work and priorities.

7. Automation of repetitive tasks

  • creating prompt templates for daily work,
  • automation of responses, analyses and summaries,
  • generating checklists, procedures and instructions,
  • using AI for planning work and priorities.

8. Comparative workshop: ChatGPT vs Copilot

  • performing the same tasks in both tools,
  • comparison of results in terms of quality, speed and usefulness,
  • discussion of scenarios: text, document, data, presentation, communication,
  • selection of the best tool for specific tasks.

9. Security, confidentiality and responsible use of AI

  • what data not to enter into AI tools,
  • verification of responses and the risk of errors,
  • working with company data,
  • rules for using AI in accordance with the organization's policy.

10. Summary and implementation best practices

  • personal map of AI applications in participants’ work,
  • set of ready prompts for further use,
  • recommendations: when ChatGPT, when Copilot,
  • AI implementation plan in daily tasks.

What are the prerequisites for participating in the training?

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Basic office skills - You should be comfortable using a computer, a word processor, email and a web browser, so you can focus fully on the practical exercises with ChatGPT and Copilot.

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Microsoft 365 familiarity - It is helpful if you know the basics of Word, Excel, Outlook or Teams, because part of the training focuses on using Copilot directly inside Microsoft 365 apps.

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Document work experience - You should have basic experience creating emails, reports, notes or summaries, so you can more easily compare your own workflow with the results generated by AI tools.

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Readiness to experiment - Be prepared to complete exercises on your own and assess the output of both tools, because the training is workshop-based and built around practical comparisons.