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Decision-Making in Project Work – Priorities, Resources and Effective Action

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Training process

Training needs analysis

If you have specific requirements regarding the training programme, we will carry out a training needs analysis for you. This will guide us on which aspects of the programme should receive greater emphasis, so that the training programme meets your specific needs.

What will you gain?

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Better task value assessment - You will learn to quickly separate tasks that truly move the project forward from those that only consume time. This will help you decide what deserves your attention first.

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Practical prioritization tools - You will use simple tools such as the urgent-important matrix, MoSCoW, and impact-versus-effort analysis. They will help you make choices faster and with less confusion.

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Decisions with limited resources - You will learn how to choose between several important tasks when time, people, or budget are limited. You will define the minimum scope needed to keep the project moving.

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Less overload from parallel work - You will learn how to organize multiple tasks, limit work in progress, and manage attention switching more effectively. This will help you keep momentum without losing quality.

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More confident decisions in uncertainty - You will practice making decisions with incomplete information, assessing risk, and distinguishing reversible from irreversible choices. This will help you act faster and calmer.

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Stronger priority alignment - You will handle conflicting expectations from clients, team members, and managers more effectively. You will set shared criteria and support your recommendations with clear arguments.

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Clearer communication of tough calls - You will learn how to explain why something takes priority, how to communicate delays, and how to say no without harming relationships. This will help you in high-pressure discussions.

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More effective work organization - You will build a simple routine for reviewing tasks, updating priorities, and removing unnecessary work. As a result, your day-to-day decisions will become more consistent and timely.

Training programme

1. How to assess what is really important

  • analysis value of the task for the project,
  • assessment of urgency and risk,
  • importance of deadliness, dependencies and constraints,
  • identifying tasks of high and low value.

2. Methods supporting decision-making

  • important urgent matrix,
  • benefit and cost analysis,
  • impact effort–matrix,
  • MoSCoW method,
  • simple scoring models and decision criteria.

3. Making decisions with limited resources

  • how to choose between several important tasks,
  • determining the minimum scope of necessary actions,
  • decisions regarding postponing the deadline,
  • decisions regarding limiting the scope.

4. Working with many parallel tasks

  • identification of the most important work streams,
  • limiting the number of started tasks,
  • managing attention switching,
  • determining the order of tasks dependent on each other.

5. Decisions in Conditions of Change and Uncertainty

  • making decisions with incomplete information,
  • assessment of the risk of an incorrect decision,
  • distinguishing decisions that are reversible i irreversible,
  • quick response to new circumstances.

6. Conflict of priorities between stakeholders

  • different goals of the client, the team and superiors,
  • establishing common decision-making criteria,
  • arguing one's own recommendations,
  • communicating the consequences of different options for action.

7. How to communicate difficult decisions

  • justifying the choice of priorities,
  • informing about shifts and limitations,
  • saying „no” without worsening relations,
  • proposing alternative solutions.

8. Work organization supporting good decisions

  • regular review of tasks,
  • updating the list of priorytetów,
  • short-term planning,
  • eliminating unnecessary activities.

9. Questions and Answers Session

What are the prerequisites for participating in the training?

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Project work experience - You should have your own experience in project or task-based work so you can relate the examples to real situations involving deadlines, trade-offs, and priorities.

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Understanding your tasks - You should be able to describe your typical responsibilities, deadlines, and task dependencies, because the training builds on examples from your daily work.

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Basic work planning - You should understand the basics of planning your work, including task lists, deadlines, and sequencing, so you can apply the methods in your own environment.

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Readiness to review decisions - You should be willing to examine your own decisions, priorities, and judgment errors, because the training focuses on improving everyday choices at work.