GDPR for Managers – How to Effectively Oversee Data Processing and Prevent Breaches

Training process

Training needs analysis

If you have specific requirements regarding the training programme, we will carry out a training needs analysis for you. This will guide us on which aspects of the programme should receive greater emphasis, so that the training programme meets your specific needs.

What will you gain?

Confidence in GDPR decisions - You will understand which GDPR and local data protection rules truly affect your managerial decisions, helping you assess risks, duties and team priorities with greater confidence.

Clear division of duties - You will learn how to split data protection responsibilities between managers, employees, the DPO and IT, so you can supervise processes better and enforce required actions more effectively.

Stronger control over data - You will organize how your team handles employee, customer and contractor data, choose the right legal bases and limit access to people who genuinely need it for their work.

Effective procedures and records - You will learn how to oversee policies, registers, authorizations and retention rules, so your documentation actively supports GDPR compliance instead of being a box-ticking exercise.

Efficient handling of data rights - You will practice how to organize responses to requests for access, rectification, erasure or restriction, so your team can act on time, stay consistent and avoid preventable mistakes.

Fewer breaches, faster response - You will recognize common organizational mistakes and warning signs of incidents, so you can spot a breach sooner, limit its impact and support timely notification to the regulator.

Safer management of work and tech - You will learn how to apply GDPR rules to recruitment, HR records, employee monitoring, remote work, cloud systems and AI tools without unnecessarily slowing business operations.

Lower risk of penalties and losses - You will see how to prepare your team for inspections, audits and day-to-day compliance oversight, reducing the risk of fines, reputational damage and costly organizational failures.

Training programme

1. GDPR from the perspective of managerial staff – discussion of the most important provisions concerning the protection of personal data and their impact on business management, the organization of team work and making managerial decisions

EU Regulation 2016/679 and the Polish Act on the Protection of Personal Data,
the principle of accountability and the responsibility of the controller,
the role of the manager in ensuring compliance with the GDPR.

2. Manager's responsibility for the protection of personal data – defining the scope of duties of the management staff in the area of supervising data processing processes, organizing the work of subordinate teams, and enforcing applicable security procedures

division of responsibility in the organization,
supervision over employees and compliance with procedures,
cooperation with the data protection officer and the IT department.

3. Management of personal data in subordinate teams – identifying data processing activities and ensuring their compliance with applicable regulations, taking into account the specifics of individual departments and the tasks carried out

data of employees, customers and contractors,
legal bases, minimization and purpose limitation,
authorizations and management of access to data.

4. Organization of the personal data protection system in an enterprise – implementation and supervision of organizational procedures that allow limiting the risk of unauthorized access to information and ensure the appropriate level of security of processed data

security policies and internal procedures,
documentation, registers and data retention rules,
control of compliance with information protection standards.

5. Rights of data subjects and information obligations – organizing the proper execution of the rights of employees, clients and contractors and supervising the timely provision of responses to submitted applications and requests

the right of access, rectification, erasure and restriction of processing,
information clauses and rules for providing information,
response deadlines and handling requests concerning data.

6. Risk management and prevention of GDPR breaches – identifying threats related to the processing of personal data and making decisions regarding the implementation of appropriate technical and organisational safeguards

risk analysis and data protection impact assessment (DPIA),
the most common threats and organisational errors,
Privacy by design and privacy by default.

7. Responding to personal data protection breaches – defining the responsibilities of management staff in security incident situations, including the principles of cooperation with appropriate organizational units and taking actions limiting the effects of the breach

identifying and reporting incidents,
reporting the breach to the UODO – as a rule within 72 hours, if required,
documenting events and corrective actions.

8. GDPR in managing employees and business processes – applying data protection principles during recruitment, maintaining employee documentation, monitoring work, and using modern IT tools and external services

HR data, recruitment and employee monitoring,
remote work, cloud systems and AI tools,
data sharing, outsourcing and data processing agreements.

9. Sanctions, inspections and liability for GDPR violations – analysis of the legal, financial and reputational consequences resulting from non-compliance with the regulations and the role of management in limiting the risk of corporate liability

administrative fines up to EUR 10 million or 2% and up to EUR 20 million or 4% of the worldwide annual turnover, depending on the type of violation,
UODO inspections and the company's obligations during the proceedings,
civil liability, organizational liability and reputational consequences.

10. Building a culture of personal data protection in the organization – developing employee awareness and a responsible approach to information security through proper communication, managerial supervision, and systematic improvement of internal standards

employee training and communication of GDPR principles,
internal audits and compliance monitoring,
good practices and a checklist for the manager.

What are the prerequisites for participating in the training?

Managerial experience - You should manage a team, process or business area so you can easily relate the GDPR responsibilities discussed in class to your own decisions, oversight and daily workflow.

Knowledge of team processes - You should know the core processes handled by your team and understand what employee, customer or contractor information is used in them and for what business purpose.

Basics of working with documentation - You should be comfortable with internal procedures, document flows and approval paths, because the training links GDPR requirements to real organizational responsibilities.

Readiness for cross-team cooperation - You should be ready to work with IT, HR, legal teams or the data protection officer, because effective compliance oversight depends on coordinated action across functions.