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Microsoft Project

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Training process

Training needs analysis

If you have specific requirements regarding the training programme, we will carry out a training needs analysis for you. This will guide us on which aspects of the programme should receive greater emphasis, so that the training programme meets your specific needs.

What will you gain?

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Confident MS Project start - You will navigate MS Project with confidence, understand key concepts, and tailor views and toolbars to your workflow, so you can plan and monitor projects more efficiently from day one.

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Proper project setup - You will create a new project on your own, define its timeframe, understand constraints, and choose the right scheduling approach, helping you avoid setup mistakes at the very beginning.

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Clear project schedules - You will build clear, well-structured schedules based on good practice, making it easier to present scope, task order, and deadlines to stakeholders and your project team.

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Stronger task definition - You will learn how to define tasks correctly, set durations, links, and constraints, and distinguish summary and milestone tasks, which will make your overall plan far more reliable.

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Realistic work calendars - You will configure work calendars with business hours, non-working days, and workload assumptions, so your schedule reflects the real conditions in which the project will be delivered.

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Control of links and priorities - You will master sorting, filtering, grouping, and critical path analysis, allowing you to spot key tasks, delays, and areas that require immediate action much faster.

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Effective resource management - You will assign resources more accurately, set rates and payment types, and analyze overloads, helping you balance team workload better and keep project costs under control.

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Reporting and plan presentation - You will use views, reports, baselines, progress lines, and print options effectively, so you can present project status clearly and compare the plan with actual progress.

Training programme

1. Introduction to the MS Project program

  • what is the MS Project program?
  • application,
  • basic concepts,
  • adjusting the program view to your own needs – toolbars.

2. Steps for creating a new project in MS Project

  • definition,
  • creation and constraints,
  • project time frames,
  • methods of time planning.

3. Detailed development of project schedules

  • types,
  • principles of creation. 

4. Comprehensive approach to defining tasks in the project

  • defining,
  • duration and time constraints,
  • relationships,
  • time units,
  • working time versus calendar time,
  • milestone and summary tasks.

5. Detailed discussion of calendars in MS Project

  • defining working days/hours and days off,
  • weekly and monthly workload.

6. Advanced task management techniques in MS Project

  • sorting,
  • filtering,
  • grouping,
  • critical path.

7. Introduction to resource management in MS Project as a key element of project management

  • types of resources,
  • assigning resources, dependencies,
  • costs – setting rates, forms of payment,
  • sorting resources,
  • analysis of resource overloading and leveling.

8. Presentation of various views available in MS Project

  • Gantt chart formatting,
  • calendar view,
  • cost analysis views,
  • additional views.

9. Discussion of standard reports available in MS Project

10. Managing project plans in MS Project

  • baseline,
  • operational,
  • checkpoints,
  • progress lines.

11. Detailed discussion of options related to printing in MS Project

What are the prerequisites for participating in the training?

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Basic computer skills - You should be comfortable using a Windows computer, opening applications, working with files, and handling basic interface functions without needing extra technical support.

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Project management basics - You should understand terms such as task, deadline, dependency, resource, and schedule, so you can connect the software features with real project work more easily.

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Ability to work with data - You should be able to enter and organize data in tables, edit fields, and read simple summaries, because these actions are needed when building a project plan.

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Readiness to plan projects - You should need to create or update schedules in your work, so you can immediately practice the tools using tasks, deadlines, and resources close to your daily reality.